Acceptable Use of Electronic Mail, the Internet and Other Technology
This policy outlines the acceptable use of the electronic communication tools owned, paid for, and/or operated by Adler.
Recent advances in electronic communications and information technologies present valuable opportunities for Adler. These technologies, when properly used, support our activities and enable us to better serve our students, staff, clients, and customers through closer and timelier communications and nearly instantaneous access to vast stores of information. In recognition of these benefits, Adler has made a substantial investment in its electronic communications and information systems. While Adler encourages the use of its systems, such use carries with it important responsibilities. The careless or inappropriate use of these systems can have dramatic consequences, harming Adler, the individual users of Adler’s systems and others. This policy is intended to minimize the likelihood of such harm by educating users of Adler’s electronic communication tools as to proper and improper usage of such tools and by setting forth the conditions that apply whenever Adler’s electronic communication tools are being used.
This policy addresses the appropriate use of Adler’s electronic “communication tools”. These tools include, but are not limited to the following:
- Telephones, pagers, cellular phones and voicemail facilities;
- E-mail systems;
- Fax machines, modems and servers;
- Handheld devices, laptop and desktop computers;
- Software licensed to Adler; and
- All internal and external computer and communications networks (such as Internet browsers, commercial on-line services, e-mail systems) accessible directly or indirectly from Adler’s computer network.
Conditions of Access
Access to Adler’s communication tools is provided in conjunction with Adler’s business and the job responsibilities of everyone working on behalf of Adler. All use of Adler’s communication tools is subject to this policy and to other Adler policies and procedures that may be implicated by such use. Adler’s communication tools also may be made available to individuals who are not employees of Adler (e.g., students, customers, temporary employees, vendors and subcontractors). Such individuals’ use of Adler’s communication tools is also governed by this policy.
Communication tools and the data created, entered, received, stored, or transmitted by Adler’s communication tools, including electronic files and messages, are Adler property and are subject to inspection by the University at all times. E-mail messages and other electronic files belong to Adler. Use of Adler’s communication tools is a privilege that may be revoked at any time. Anyone who uses or is granted access to such tools must comply with the provisions of this policy.
Adler’s communication tools may be used to communicate internally with employees of Adler or externally with consultants, suppliers, vendors and other business relations and acquaintances. Adler provides electronic communication tools to facilitate business communications, enhance productivity and improve service. The Internet may be used for appropriate business uses such as: research, updates of business information or news, or for specifically approved projects.
As with the telephone, there may be occasion to use these facilities for appropriate personal purposes. Occasional, limited appropriate personal use of Adler’s communication tools is permitted so long as it does not interfere with the performance of an employee’s job and/or the transaction of Adler University business, consume significant resources or excessive time, give rise to more than nominal additional costs or interfere with the activities of other employees of Adler.
You have no expectation of privacy in connection with your use of Adler’s electronic communication tools. By using these tools, you consent to monitoring of your use. All communications transmitted, received and/or stored using any of Adler’s electronic communication tools are subject to being accessed and reviewed by Adler, regardless of the business or personal nature of the communication. Users should not assume that any such communications are private.
Notwithstanding the limited personal use noted above, to further the goals of limiting liability and curbing unlawful or inappropriate behavior, the following uses of Adler’s electronic communication tools are inappropriate in any context:
- Users should not monopolize Adler’s electronic communication tools to the exclusion of others. Accordingly, activities such as sending mass e-mails or e-mails with large attachments that are not business-related, sending chain e-mails, spending excessive amounts of time on the Internet, engaging in online chat groups, printing multiple copies of documents or otherwise creating unnecessary network traffic are not allowed.
- Because audio, video and picture files require significant storage space, files of this sort should not be downloaded unless they are business-related.
- Users should not install any software products on or modify the operating characteristics of any computer system owned or operated by Adler without permission of the network administrator.
- In addition to the other restrictions and conditions discussed in this policy, Adler’s communication tools shall not be used:
- To engage in activities for personal financial gain (e.g., day trading, gambling);
- To solicit others for activities or causes unrelated to the Adler’s business;
- To disseminate or publish any defamatory, discriminatory or obscene material;
- To infringe, attempt to infringe or aid in any way in the infringement or attempted infringement on another person’s or entity’s intellectual property rights (e.g., copyrights);
- To violate, attempt to violate or aid in any way in the violation or attempted violation of any applicable telecommunications license or any laws that govern transborder data flow (e.g., laws dealing with data collection, protection, privacy, confidentiality and security);
- To violate, attempt to violate or aid in any way in the violation or attempted violation of any other law.
Adler shall not be responsible for any losses or damages resulting from or relating to any use of Adler’s communication tools.
Material that is or could reasonably be construed as harassing, offensive, embarrassing, sexually explicit, racially demeaning, profane, abusive, threatening, intimidating, pornographic, obscene, defamatory or otherwise unlawful or inappropriate may not be sent or received by, viewed or displayed on, copied to, stored in, accessed from or downloaded to Adler’s communication tools. Users encountering or receiving this kind of material should not forward the material and should immediately bring the material to the attention of a supervisor. In addition, any user who believes Adler’s communication tools are being used in a manner which violates either this policy or Adler’s policies prohibiting harassment should immediately report the matter pursuant to the requirements below and pursuant to Adler’s anti-harassment policy. It is the responsibility of all users of Adler’s communication tools to see that these tools are used in an appropriate manner at all times.
Examples of unacceptable content include, but are not limited to:
- Sexual, racial, ethnic or religious slurs, drawings, cartoons or jokes
- Pornographic or sexually explicit language or material
- Unwelcome propositions, requests for dates or love letters
- Any message that could reasonably be construed as harassment or disparagement of others based on sex, race, age, national origin, religion, disability, sexual orientation, or other status protected by law
- Any other material which is inappropriate for a business environment
Even personal e-mail, Internet visits, and voicemail messages may be accessed by Adler’s management without notice. To ensure the lawful use of Adler’s communication tools under this policy, Adler reserves the right to inspect the content of all information and messages generated by or contained in any of its communication tools. Users should not assume that any such usage or communications are private.
Transmitting Confidential Information
In recognition of the significant responsibility of protecting confidential or sensitive information, Adler’s communication tools, especially its e-mail system, should not be used to transmit confidential communications.
Keep in mind that deleting e-mail does not necessarily remove the e-mail from the system. There is also a possibility that, when documents are transmitted electronically, earlier drafts of the documents thought to have been deleted may be retrieved. Accordingly, extreme care must be taken when using e-mail to transmit confidential or sensitive communications, even internally.
All users are required to use good business judgment to safeguard Adler University information and to protect against inadvertent disclosure of confidential or sensitive information in situations where there is a need to communicate such information electronically. Failure to exercise an appropriate level of care when transmitting confidential information electronically is a violation of this policy and may result in discipline up to and including discharge.
Etiquette and the University Representation
E-mail and voicemail messages reflect Adler’s image. Such messages, therefore, should always be composed in a professional manner that is no different than the manner used to compose letters or memoranda on Adler letterhead. Inappropriate use of Adler’s facilities may damage the Adler’s reputation and could give rise to Adler and individual liabilities. Accordingly, every effort must be made to be professional in all usage of Adler’s communication tools. In addition, employees using Adler’s electronic communication tools should be aware that materials created and stored on the Adler’s network systems may constitute public records subject to disclosure under the Illinois Freedom of Information Act.
Limits of Privacy
Because communication tools are provided for Adler’s business purposes, employees using Adler’s communication tools have no expectation that any information transmitted over Adler’s facilities or stored in Adler’s computers, even deleted information, is or will remain private. These systems are owned and/or controlled by Adler and are accessible at all times by Adler without notice for maintenance, upgrades or any other business or lawful purposes. Use of passwords to gain access to the computer system or to secure particular files or messages does not imply that users have an expectation of privacy in any material created or received on the computer system. Adler has Online passwords that permit it to access all material stored on the system, regardless of whether such material has been password-protected by the user. To protect the integrity and security of the computer system, though, employees should not share passwords with other individuals.
Adler permits limited personal use of its communication tools as set forth herein with the express understanding that it reserves the right to review employee use of and to inspect all material created by or stored on these communication tools. It is essential that Adler be able to ensure that its communication tools, which are provided primarily for Adler’s business purposes, are being used in a proper manner consistent with this policy. For this reason, Adler reserves the right to monitor, search, retrieve and/or read any and all aspects of its electronic communication and network systems. Use of Adler’s communication tools constitutes each employee’s permission for Adler to monitor communications and to access files that are made on or with these communication tools.
Viruses can cause substantial damage to electronic communications and information systems. Each user is responsible for taking responsible precautions to ensure he or she does not introduce viruses into Adler’s network. To that end, all material received on floppy disk or other magnetic or optical medium and all material downloaded from the Internet or from computers or networks that do not belong to Adler must be scanned for viruses and other destructive programs before being placed onto Adler’s network. Users should understand also that their home computers and laptops may contain viruses and that all disks transferred from these computers to Adler’s network must be scanned for viruses.
Regulation and Enforcement
Misuse of any of Adler’s communication tools or violations of this policy may result in disciplinary action, including suspension of privileges to users, or termination of employment. Criminal or civil action may result in appropriate instances. If an individual believes that he or she has been harassed or discriminated against in violation of this policy, the individual should follow the complaint procedure outlined in Adler’s EEO and Anti-Harassment Policy. Any questions regarding use of Adler’s communication tools should be directed to HR.
Alcohol and Other Substances
Tobacco, Drug and Alcohol Abuse Prevention Program
Smoke Free Environment
Adler University campuses are smoke-free. In addition, smoking is not permitted within fifteen feet of any entrances. If a local law ordinance provides greater protection for the rights of non-smokers, it will apply.
Alcohol beverages may be served to and consumed by persons of legal drinking age on university premises or practicum and internship sites in conjunction with a specifically authorized function. Individuals consuming alcohol and other legal drugs should do so in a responsible manner. Members of Recognized Student Organizations should see the RSO Handbook for further restrictions.
Drug Free Environment
In compliance with the Drug Free Schools and Communities Act (DFSCA), Adler University explicitly prohibits the unlawful possession, use, or distribution of illicit drugs by students or employees on University premises or as part of any of its activities. Controlled substances are subjects of federal and state laws. Information coming to the attention of the University involving the sale, exchange, or transfer of drugs from one person to another may be communicated to public officials for the purpose of prosecution.
Students who violate the Alcohol and Drug policy are subject both to Adler’s sanctions and to criminal sanctions provided by federal, state and local law.
Federal Law: Under the revised federal sentencing guidelines, federal courts can sentence simple-possession first offenders to one year in prison and a $100,000 fine. Penalties for subsequent convictions are significantly greater. A sentence of life imprisonment can result from a conviction for possession of a controlled substance that results in death or bodily injury. The most current information can be found on the website of the U.S. Drug Enforcement Administration.
Illinois Law: Possession and delivery of illicit drugs are prohibited in Illinois. Penalties vary with the amount of the drug confiscated; the type of drug found; the number of previous offenses by the individual; and whether the individual intended to manufacture, sell, or use the drug. A first-time conviction of possession of a controlled substance can result in a one- to three-year prison sentence, plus a fine of up to $15,000. More severe penalties may be imposed for conviction of class 2, 3, or 4 felonies involving manufacture or delivery to a minor. Further information on Illinois penalties and sanctions can be found here.
Health Risks Associated with Use of Illicit Drugs, the Misuse of Legal Drugs, and Alcohol Abuse
There are health risks associated with the use of illicit drugs and abuse of legal drugs and alcohol including impaired functioning of the following major organs: liver, kidneys, brain, and other aspects of the central nervous system including impaired immune functioning and impaired lung and pulmonary functioning. The effects are both immediate and long-term. Immediate effects include impaired judgment, impaired attention span, and impaired gross and fine motor control. Long-term effects include the risk of premature death. The use of needles to inject drugs into the blood stream engenders the risk of contracting HIV or hepatitis. These health risks may affect one’s daily life activities, as well as familial, social, and working relationships.
Drug and alcohol abuse causes physical and emotional dependence, in which users may develop a craving for a particular substance. Thus, their bodies may respond to the presence of such substances in ways that lead to increased drug and alcohol use. Certain drugs, such as opiates, barbiturates, alcohol and nicotine create physical dependence. With prolonged use, these drugs become part of the body chemistry. When a regular user stops taking the drug, the body experiences the physiological trauma known as withdrawal. Psychological dependence occurs when taking drugs becomes the center of the user’s life. Drugs have an effect on the mind and body for weeks or even months after drug use has stopped. Drugs and alcohol can interfere with memory, sensation, and perception. They distort experiences and cause loss of self-control that can lead users to harm others as well as themselves.
Counseling, Treatment, or Rehabilitation Programs
Any student who fails to abide by the terms of the Tobacco, Drug, and Alcohol Prevention Program may be required to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health officials, law enforcement, or other appropriate agency. Specific programs of counseling or rehabilitation are available within the greater Chicagoland area. If you need assistance finding a program please contact the Office of Student Affairs.
Adler University will impose sanctions against individuals who are determined to have violated the Tobacco, Drug, and Alcohol Prevention Program policies. Sanctions for students who use, possess, sell, or distribute illegal drugs or who violate the University’s Alcohol Policy include, but are not limited to the following: warnings; disciplinary probation; and in appropriate cases, suspension or expulsion from the University. Students will also be held responsible for any damages that result from their misconduct or violation of these policies.
This information is provided as a general summary of the major laws on alcohol and illicit drugs. Laws frequently change and applications of law to specific situations require legal counsel.
Children on Campus
Adler does not permit employees or students to bring children under the age of 18 to the office or classroom. Children are allowed to visit the campus only in exceptional circumstances and they must be supervised at all times. Any child who comes to campus must be registered with security upon arrival.
Civil and Criminal Law
Any student who violates any state, federal or municipal law may be subject to referral to the Student Comprehensive Evaluation Committee for said offense(s) up to and including administrative withdrawal or dismissal. The adjudication of such violations may proceed regardless and/or independently of any action taken by state, federal or municipal agencies. For students on the Online Campus, an immediate referral to the Executive Dean may occur and could result in dismissal.
Adler University requires students to maintain continuous enrollment throughout their academic program, including summer semesters. Students must request a leave of absence for any portion of their academic program when they cannot enroll. Students must be formally registered in the term in which their degree or certificate is conferred.
Students who have registered for all required coursework must register for Continuous Enrollment (CER-001 - Chicago Campus; CER-002 - Online Campus; CER-003 - Vancouver Campus) for all semesters leading up to the conferral of their degree or certificate. Continuous Enrollment is repeatable for up to one academic year. Students who fail to register for a degree requirement, or Continuous Enrollment each term until conferral of their degree, may be administratively withdrawn from the University. “Administrative Withdrawal” will be indicated on their transcript.
The enrollment status for this course is less than half time. The Continuous Enrollment course is not eligible for financial aid. Students are charged the universal fee of their highest program. Please see the Tuition and Fees section for your program’s universal fee.
It is the policy of Adler University to comply with federal copyright law and all related law codified at 17 U.S.C. §101 et seq. All faculty, staff, and students must adhere to University copyright policy and are expected to seek consultation and advice from the Library when using the copyrighted works of others in the course of instruction.
Adler University is committed to fostering an environment that provides for the fair use of copyrighted works to achieve the goals of teaching, service, and research while remaining in compliance with applicable laws. Adler University users of copyrighted works are accorded the rights and privileges pursuant to 17 U.S.C. §§107 (Fair Use), 108 (Reproduction by Libraries and Archives), 109 (First Sale Doctrine and Transfers), 110 (Teaching Exception), and other statutory exemptions and limitations to the exclusive rights granted to the owner of a copyright protected work.
It is the policy of Adler University to inform and educate faculty, students and staff regarding federal copyright law, the rights of copyright owners, the legal obligation of the University to comply with applicable law, and the rights of the University community to use copyrighted works.
Under Adler University Copyright Policy, faculty, staff, and students retain all rights in copyrightable materials they create, except when special circumstances or contractual arrangements prevail, including:
- Work which is “work for hire” under copyright law, or for which the author was commissioned in writing by the university to develop the materials as part of the author’s regularly compensated duties;
- Conditions restricting copyright privileges are contained in grant or contract funding.
Criminal Activity While in Attendance
Students who engage in criminal activity are subject to disciplinary action up to and including dismissal from the program. The student has the obligation to report to the Vice President of Academic Affairs and the Associate Vice President of Student Affairs any criminal charges or convictions that may impact his/her ability to remain enrolled at the university. Students on the Vancouver Campus should contact the Director of Admissions and Student Services. Students on the Online Campus should contact the Executive Dean. Failure to disclose such information within 15 calendar days of the occurrence or event, or the submission of false or incomplete information at any time, including during the application process, may result in disciplinary action up to and including dismissal from the program.
Disorderly, Violent, Intimidating, or Dangerous Behavior to Self or Others
Adler University is committed to providing a safe learning and working environment for the entire community. Members of the Adler community, including the University’s students, faculty, staff, guests, affiliates, and visitors have the right to be free from all forms of violence. In that regard, all employees, independent contractors, vendors, and students are expected to conduct themselves in a manner that does not infringe upon the rights of others.
Adler will not tolerate violence, threats, harassment, intimidation, or other such disruptive behavior perpetrated by any employee, independent contractor, vendor, or student on our campuses, or at any off-campus locations or programs affiliated with or related to the University in any way.
Employees, independent contractors, vendors, and/or students are not to engage by any means in behavior that threatens, harms, or causes anyone, including themselves, to be place in harm’s way, or to exhibit behavior that is illegal, destructive, lewd, indecent, or obscene. This policy applies to in-person interactions, as well as online behavior, including social media and other internet-based communication tools that may affect community safety or the overall quality of the educational experience. Such behaviors include, but are not limited to, the following examples and are applicable for all individuals regardless of campus:
- Intentionally inflicting bodily harm upon any person;
- Taking any action for the purpose of inflicting physical harm upon any person;
- Taking reckless action that results in physical harm to any person;
- Threatening by any means of transmission the use of force to physically harm or injure any person.
- Disrupting the educational environment, impeding classes, causing significant emotional harm, and/or endangering the safety, health, or life of any person on campus through actions or words.
- Obstructing fire escape routes, such as hallways or stairwells.
- Damaging or defacing University property or the property of students or University faculty, staff, guests, affiliates, or visitors;
- Brandishing a weapon or firearm;
- Attempting or committing nonconsensual sexual contact;
- Articulated plans to bring weapons to the classroom or workplace or to use a weapon to harm a person, group of people, or the community;
- Statements indicating approval of the use of violence to resolve a problem;
- Intimidation, harassment, hazing, or bullying;
- Committing acts of an indecent or lewd nature;
- Retaliating against any individual who, in good faith, reports or otherwise opposes a violation of this policy-or who participates in an investigation of alleged violations of this policy;
- Aiding or abetting others in any of the above actions; and
- Enlisting, coercing, or otherwise persuading others to do any of the above actions.
Any employee, independent contractor, vendor, and/or student who is aware of an emergency or has an immediate safety concern should not hesitate to call 911 and go to a safe location. If you are concerned about another person’s behavior, and it is not an emergency, please contact the Office of the Associate Vice President of Student Affairs (for matters involving students) or the Associate Vice President Human Resources (for matters involving employee/independent contractors) to report the matter promptly. Preventing violence at the University depends on members of the community identifying and communicating behaviors of concern.
Violation of this policy is considered to be serious misconduct that can lead to disciplinary and other action up to and including termination in the case of employees, and academic expulsion in the case of students. Additionally, when appropriate, Adler University may pursue civil or criminal prosecutions against employees, independent contractors, vendors and/or students who violate this policy.
All other questions regarding this policy should be directed to the Office of the Associate Vice President of Student Affairs (students) or the Associate Vice President Human Resources (employee/independent contractors).
Dogs on Campus
The presence of service dogs on campus is permitted for the sole purpose of providing equity of access and mobility to people with disabilities. No animals are allowed on campus building premises with the exception of service dogs.
Any person seeking approval to be accompanied by a guide or service dog should register with the Office of Student Affairs (OSA). Students on the Vancouver campus should contact the Manager of Student and Alumni Services. Anyone who brings a service dog onto campus must ensure that the dog is under control and supervision at all times. The behavior of any dog, including any mess or damage caused by the dog, is the responsibility of the owner. The Office of Student Affairs can be contacted at [email protected].
Students may be subject to different policies and procedures for service dogs at their training and community service partner sites. Students are encouraged to work directly with the sites prior to starting to ensure the best possible experience.
Students are not to provide false information in any form to University officials. Students are not to knowingly misuse, misrepresent or falsify any University record, I.D. card, form, computer resource, or procedure. Students are not to take any actions (verbal, written, or behavioral) based on known incorrect information, with direct intent to be hurtful or harmful to the University.
General Student Grievance and Appeal Procedure
Adler University has adopted this general student appeal procedure to resolve concerns that students may have about the implementation of Adler University policies and procedures. The primary objective of this student appeal procedure is to ensure that student concerns are dealt with promptly and resolutions reached in a reasonable manner. This general student appeal procedure will be followed except in cases where there is a specific appeal procedure governing a specific policy. Students must exhaust the Student Grievance and Appeal Procedure before bringing a legal claim against Adler University. Before pursuing this general student appeal procedure, the student must make every reasonable effort to resolve issues with faculty, staff, or administrators. Therefore, problems or complaints must first be discussed with the individuals involved. Faculty, staff and administrators should respond promptly to answer questions and/or to resolve problems or complaints brought to their attention by students.
The initial step of the student appeal procedure is for the student to try to obtain resolution or redress through discussions with the person(s) involved. These discussions should be held as soon as possible. Students are strongly encouraged to seek support and assistance from their advisor as well as the Office of Student Affairs. If the student feels that a satisfactory solution has not been provided, the student should further discuss the matter with his/her faculty advisor for assistance on other options. If the matter is still not resolved, the student should proceed to the formal appeal procedure.
Basis for Formal Appeal
A student has the right to appeal issues of academic status, disciplinary action, or dismissal if the student believes:
- There is procedural error identified that indicates a substantial breach of institutional processes or procedures.
- There is new information of a substantive nature that was not available at the time the decision was made. New information may require documentation.
- The initial decision is biased or in violation of stated student rights.
The University reserves the right to temporarily restrict students who have been referred for a comprehensive evaluation process from attending classes, training, or university-sponsored activities, events or programs while under review. This restriction may apply throughout related appeal processes.
Formal Appeal Procedures
Students who wish to appeal for reasons stated above must present an appeal, in writing, within 10 business days of the initial decision date. The appeal should be directed to the Vice President of Administration and the Vice President of Academic Affairs or Executive Dean of the campus by emailing [email protected] Students must submit an appeal clearly stating the grounds for the appeal and any supporting statement or documentation. The Vice President or Executive Dean will decide if a meeting with the student is necessary. The Vice President or Executive Dean will render a written decision to the student within 10 business days of receipt of the appeal letter. The University reserves the right to extend the decision date depending on the circumstances in order to conduct a full review. This extension will not exceed 30 business days. The Vice President or Executive Dean can, at his/her discretion, convene an appeal review committee to review any appeal. All decisions on appeals are final.
Guest Visitation and Responsibility
During regular business hours, all guests must sign in at the main reception area on the 15th floor where they will be issued a guest badge. Students are expected to remain with their guests at all times while on campus.
Students are generally not permitted bring guests to campus outside of building elevator hours (after 6pm during the week and all day on weekends). Special exceptions may be made if a student wants to give a tour to an out-of-town family member or friend. In such cases, the guest must be pre-approved and registered with Adler Facilities and Security by emailing [email protected] 48 hours in advance. The guest is not approved until the student receives a confirmation email.
Students must meet their approved guests in the first floor lobby and check in with the first floor security guard. The building guard will call the 15th floor security desk to confirm the guest is approved. Once confirmed, the guest will sign in and student and guest will be permitted access to the elevator. At the 15th floor, the student and guest should check-in with the Adler security guard who will issue a guest badge.
Missing Persons Reporting
The report of a missing person is a serious matter. Anyone with information concerning a missing person should notify the Office of Student Affairs immediately. If it is determined by the Office of Student Affairs that the person has been missing for more than 24 hours, Adler University will (1) attempt to contact the student using any confidential contact information that the student has provided to Adler University; (2) notify the Chicago Police Department; (3) contact any person the student has identified to the Registrar as an emergency contact; and (4) notify others at the University, as appropriate, about the student’s disappearance. Students on the Vancouver campus should report missing persons to the Registrar/Manager of Campus Operations.
Students are required to update personal and emergency contact information with the Registrar.
Non-discrimination and Anti-Harrassment Policy and Procedures
It is the policy of Adler University that no person shall be the object of discrimination or harassment on the basis of race, color, creed, ancestry, ethnicity, religion, sex, gender, sexual orientation, national origin, age, marital status, parental status, family relationship status, physical or mental disability, pregnancy, childbirth, conditions related to pregnancy or childbirth, genetic information, citizenship status, military or veteran status-including unfavorable military discharge, record of arrest not leading to conviction, status as a victim of domestic violence, or other status protected by local, state, or federal law in its employment or its educational settings. The University is committed to maintaining an environment that is free of discrimination and harassment. In keeping with this commitment, we will not tolerate harassment of University employees, students, or others by anyone, including any supervisor, co-worker, vendor, client, or student of the University or any third party. Adler University reserves the right to take actions that are consistent with its policies and procedures to deal with individuals found to have engaged in harassment, discrimination and/or retaliation in violation of this policy.
Examples of discrimination in violation of this policy include treating an employee, student or other member of the University community differently in the terms and conditions of his or her employment or education or making decisions about a person’s employment, compensation, or education based upon, for example, a person’s race, marital status, parental status, family relationship status, physical or mental disability, military status, or other protected status.
Examples of harassment in violation of this policy include any behavior (verbal, written or physical) that has the intent, purpose, or can reasonably be expected to have the effect of abusing, intimidating, victimizing or demeaning a person based on any protected status identified by this policy or by law so as to interfere with the person’s academic or professional performance or advancement, or which creates a hostile educational, working, or living environment for any person based on any protected status identified in this policy or law. Harassment includes (but is not limited to) name-calling, letters, jokes, e-mail, cartoons, graffiti, pictures, posters, gestures, ethnic slurs, racial epithets, and other conduct aimed at a particular individual or group of individuals.
Depending on the specific circumstances and impact on the workplace or academic environment, examples of harassment in violation of this policy include, but are not limited to, verbal abuse, offensive innuendo, derogatory comments, or the open display of offensive objects or pictures concerning a person’s race, color, creed, ancestry, ethnicity, religion, sex, gender, sexual orientation, national origin, age, marital status, parental status, family relationship status, physical and mental disability, pregnancy, childbirth, conditions related to pregnancy or childbirth, genetic information, citizenship status, military or veteran status-including unfavorable military discharge, record of arrest not leading to conviction, status as a victim of domestic violence, or other protected status.
- Sexual Harassment
Adler University takes all forms of prohibited harassment seriously. In addition to the examples of prohibited harassment above, sexual harassment warrants further explanation.
Sexual harassment includes, but is not limited to, any unwelcome sexual advances, direct or indirect, requests for sexual favors and other verbal or physical conduct of a sexual nature when:
- Submission to such conduct is made or is threatened to be made, either explicitly or implicitly, a term or condition of instruction, employment or participation in other University activity;
- Submission to or rejection of such conduct by any individual is used or is threatened to be used as a basis for evaluation in making academic or employment decisions affecting that individual; or
- Such conduct has the intent, purpose or can reasonably be expected to have the effect of interfering with an individual’s academic or professional performance or advancement, or creating an intimidating, hostile or offensive education, living or working environment.
An extreme form of sexual harassment includes sexual assault. Any person who may experience a sexual assault has the right to pursue all options to address this behavior including processes internal to Adler University as well as any legal and civil options.
To file a complaint of sexual assault, you may contact one of the Title IX coordinators identified in this policy depending on who the complaint is against (student, faculty, staff or visitor/third party) and you may also get assistance by calling the police (911) and/or by going to a local emergency room. Another non-school resource is the Rape Victim Emergency Assistance Hotline at 1-888-293-3368.
- Sexual Harassment- Consensual Relationships
Amorous relationships that might be appropriate in other circumstances present serious difficulties within the University community. Relationships between individuals in inherently unequal positions (such as teacher and student, supervisor and employee) may undermine the real or perceived integrity of the supervision and evaluation process, as well as affect the trust inherent in the educational environment. Consensual romantic or sexual relationships in which one party is in a position to review work or influence the career of the other may provide grounds for complaint when that relationship gives undue access or advantage to, restricts opportunities of, or creates a hostile and unacceptable environment for one of the parties to the relationship, or for others.
In such circumstances, consent may not be considered a defense against a charge of sexual harassment in violation of this Policy. The determination of what constitutes sexual harassment depends upon the specific facts and the context in which the conduct occurs.
Adler University prohibits retaliation and the threat of retaliation against any person, including complainants, respondents and witnesses, exercising his or her rights and/or responsibilities in good faith under the Non-Discrimination and Anti-Harassment policy or federal, state, county, or local law prohibiting discrimination, harassment or retaliation.
For purposes of this policy, retaliation includes any conduct directed against an individual or someone affiliated with the individual, on the basis of or in reaction to the exercise of rights accorded and/or defined by this policy, or federal, state, county, or local law that is likely to dissuade the individual from exercising his or her rights in the future.
Claims of retaliation will be investigated and, if substantiated, constitute a separate violation of this policy. Any acts of retaliation will be subject to appropriate disciplinary action, including but not limited to reprimand, change in work assignment, loss of privileges, mandatory training, suspension, and/or termination.
Adler University takes good faith complaints of discrimination, harassment, and/or retaliation seriously. Individuals who knowingly make false allegations under this policy may be subject to disciplinary action, including but not limited to reprimand, suspension, and/or termination.
Complaints of Discrimination, Harassment, or Retaliation
The Office of People and Culture (OPC) is responsible for receiving, processing, and investigating complaints of discrimination, harassment, and/or retaliation.
There are multiple channels for the reporting of violations of this Policy. If you believe you have been the subject of, or have witnessed, or are aware of, discrimination, harassment or retaliation, you should make a complaint as soon as possible to OPC, or to your supervisor, Chair or Dean. The OPC’s ability to investigate a complaint may be harmed if it is not made within a reasonable time period after the alleged occurrence(s). The OPC therefore strongly encourages complainants to contact the OPC as soon as possible, to the extent practicable, of the challenged conduct. The OPC advises that complaints be filed within 120 days of the alleged occurrence(s). All members of Adler University who serve in a supervisory capacity are responsible for relaying all complaints of discrimination, harassment, or retaliation that come to their attention as supervisors and that may be in violation of this policy to the Office of People & Culture at 312-662-4415.
A student may also file a complaint with the OPC as long as it concerns the actions of a University faculty or staff employee, vendor, client or any third party. Student complaints about actions of other students are handled by the Division of Student Affairs. Students who wish to make such a complaint may contact the Associate Vice President of Student Affairs directly at 312-662-4141 or [email protected].
Adler University strongly encourages complainants to make a complaint as soon as possible after the challenged conduct. The quicker a complaint of discrimination, harassment or retaliation is made, the better OPC will be able to investigate the complaint. A complainant should receive an acknowledgement of receipt from the OPC within 10 business days of filing a complaint. If this does not occur, then that person should directly contact the OPC to confirm receipt of original complaint.
Please note that this Policy constitutes the University’s Section 504 Grievance Procedure and that the OPC investigates complaints of discrimination or harassment based on physical or mental disability and does provide accommodations for physical or mental disability. Students seeking accommodation for a physical or mental disability should contact the University’s Section 504 Coordinator for students (Associate Vice President of Student Affairs).
If a student under the age of 18 reports an incident of sexual harassment to any faculty or staff member, that faculty or staff member is obligated to report the incident to the OPC and to follow any other requirements of the Crime Reporting Clery Act Compliance.
Investigation and Resolution Process
When the OPC receives a complaint of discrimination, harassment and/or retaliation, it will promptly investigate the allegation in a fair and expeditious manner. In rare instances the OPC may engage an external investigator for some or all portions of the investigation. Every complaint is based on its own facts and circumstances, which can impact the course of the OPC’s investigation. The following is an outline of the procedure generally followed once a complaint has been brought to the attention of the OPC.
At any time in the process, a complaint may be resolved voluntarily prior to the completion of the investigation process when the issues have been addressed to the satisfaction of the parties involved and in consultation with the OPC.
- Filing a Complaint
- Contact the OPC: 17 North Dearborn Street Suite 16-200 Chicago, Illinois 60602 (312) 662-4415
- Processing a Complaint
In processing a complaint, the OPC will:
- Acknowledge receipt of the complaint in writing and inform complainant of his/her right to file a criminal investigation by contacting the Chicago Police at (911). Criminal investigations can be done concurrent to any internal investigation done by Adler University.
- Collect and retain in the OPC documents and information related to the complaint.
- Conduct a preliminary assessment of allegations to determine whether the alleged conduct, if substantiated, could constitute a violation of this Policy.
The specific fact-finding steps may vary depending on the facts and circumstances of the complaint. Generally speaking, an investigator will:
- Inform the complainant and respondent of the start of the investigation.
- Collect and review relevant documentation.
- Interview complainant, respondent, and witnesses to the reported event or events.
- Prepare a summary of the investigation and the findings for the OPC.
- Resolution of Complaint
The OPC is charged with the responsibility of investigating complaints of discrimination, harassment, and/or retaliation, making findings, and reporting its findings to the appropriate relevant University officials, including, but not limited to, the supervisors or department heads of the complainant and respondent, the Vice President of Administration, the Vice President of Finance and Technology, Vice President of Academic Affairs, the applicable Chair or Program Director, and the Office of the President. The OPC will provide written notification to the complainant, respondent, and the appropriate University officials of its finding.
If the OPC, following its investigation, determines that the Non-Discrimination and Anti-Harassment policy has been violated, it will work with the appropriate University officials to recommend appropriate corrective action, up to and including discharge/expulsion. Supervisors, department heads, and other Adler University managers have the responsibility for implementing appropriate corrective action. The OPC may advise in the implementation of corrective action and may monitor the implementation of the corrective actions. To the extent that the OPC concludes that other University policies may have been violated by the reported conduct, the appropriate University official(s) will be notified.
The OPC is committed to balancing the interests of all parties involved in discrimination, harassment, and/or retaliation complaints. To the extent possible, the OPC will limit the disclosure of information related to the complaint and its investigation. Nonetheless, due to the nature of the investigative process, the OPC cannot promise confidentiality of any information received in a complaint or during an investigation.
The files of complaints will be maintained in the OPC. Documents and information collected by OPC through its investigation of the complaint will not be kept in relevant personnel or academic records; except that any discipline or sanction imposed as a result of a policy violation will be documented in the disciplined individual’s personnel or academic record in accordance with applicable University procedures.
Although the University encourages employees to utilize the complaint process described above to resolve any complaints, use of this process does not prohibit an employee or student from filing a complaint with external agencies at any time. Employees or students may file a formal complaint with various external agencies, to include, but not limited to, the government agencies listed below.
The U.S. Equal Employment Opportunity Commission
500 West Madison Street, Suite 2800
Chicago, Illinois 60661
Illinois Department of Human Rights James R. Thompson Center 100 West Randolph Street, Suite 10-100 Chicago, Illinois 60601 (312) 814-6200
The Office of Civil Rights/Chicago
U.S. Department of Education
500 W. Madison Street
Chicago, IL 60661
Adler University has the irrevocable and unrestricted right and permission to take, use, reuse, publish, and republish photographic portraits or pictures of all members of the Adler University community. Anyone who registers at, visits, or is employed by Adler University authorizes the use and reproduction by the University, or anyone authorized by the University, of any photographs taken while at Adler University, without compensation.
All negatives and positives, photographic prints, and digital photo files shall be Adler University property, solely and completely. Photographs will be used by Adler University for publications and University purposes only. All members of Adler University waive their right to inspect or approve the products and materials. Any member of the University who does not wish to have his or her photograph published should declare this in writing to the Office of Student Affairs. Vancouver campus students should contact the Director of Admissions and Student Services.
Reasonable Directives From a University Official or Office
Students are not to disregard the reasonable directives, either verbal or written, issued by a University official or office, or obstruct an official in the carrying out of his or her assigned duties or responsibilities. Failure to follow reasonable directives may result in the referral to the student’s Faculty Advisor, Student Development Committee, the Student Comprehensive Evaluation Committee or the Executive Dean of their campus.
In the interest of maintaining a productive and non-coercive educational and work environment, Adler University does not permit unauthorized persons to promote or sell merchandise or services door-to-door on campus or on campus floors, nor to solicit, distribute information to, or recruit its students or university personnel for any purpose whatsoever. Any group or individual not affiliated with Adler University who wishes to distribute literature or printed materials of any kind, to sell or solicit others to purchase memberships, merchandise or services, or to recruit on campus must be specifically authorized to do so by the Office of Student Affairs. Adler University does not allow credit card companies access to campus under any circumstances.
A “solicitation waiver request” can be obtained through the Office of Student Affairs for the purposes of applying for a table from which to solicit. There is a $50.00 fee for reserving a table, which must be paid by check or cash prior to arrival on campus; if approved, the solicitation waiver request must be displayed at all times. This approval grants the solicitor the ability to sit at a table with two chairs for the approved time. Under no circumstances is the solicitor allowed to leave the table with the intent to approach students. Solicitation waiver requests for the Vancouver campus will be issued by the Registrar/Manager of Campus Operations.
No solicitation shall interfere or conflict with the mission of Adler University or its occupants. Adler University reserves the right to cancel any event for violations to guidelines.
Student Complaint Policy and Log
An informal or verbal complaint should first be directed to the department head for the area in which the complaint is made. If the informal complaint is not resolved satisfactorily, the student may decide to submit a formal complaint through the Office of Student Affairs. Students on the Vancouver campus should submit their formal complaint through the Director of Admissions and Student Affairs.
Student Complaint Process
- The Student completes the Student Complaint Form (available on Adler Connect) and submits to the Office of Student Affairs at [email protected].
- The Office of Student Affairs will respond in writing to acknowledge that they have received the complaint and will direct it to the institutional officer responsible for the area in which the complaint is made.
- The institutional officer has 30 days to respond to the complaint and will inform the student and the Office of Student Affairs of the decision.
- If the complaint is not resolved to the student’s satisfaction, the student can follow the General Student Grievance and Appeal Procedure described below.
The Office of Student Affairs will maintain a log entry on a student complaint which includes:
- The date the complaint was submitted
- The nature of the complaint
- The steps taken to resolve the complaint
- The final decision regarding the complaint, including referral to outside agencies, and date of decision
- Any other external actions initiated by the student to resolve the complaint, if known by Adler University (e.g., lawsuit or EEOC investigation)
The information in the log of student complaints, which is maintained by the Office of Student Affairs, is confidential. It may be made available for outside review by the Department of Education, the Higher Learning Commission, and other organizations as required by law. However, steps will be taken to insure the anonymity of any student who files a complaint.
The purpose of an outside review can include but is not limited to:
- Establishing that Adler University processes complaints in a timely manner,
- Demonstrating fairness and attention to student concerns, and
- Identifying any pattern in the complaints that suggests problems with institutional quality.
Other Adler University policies outline processes for formally resolving issues. These include the General Student Grievance and Appeal Procedure, Satisfactory Academic Progress, Student Comportment and Comprehensive Evaluation, and the Annual Student Review Process, all available online at http://www.adler.edu/page/campuses/chicago/student-resources/policies-forms. Please note that these processes are not regarded as complaints that are to be included in the log of student complaints.
Statement of Student Responsibilities
Adler University expects students to:
- Adhere to all applicable University policies and procedures.
- Uphold University rules applicable to conduct both in on-campus and off-campus settings, including clinical, field, internship, in-service and other activities.
- Abide by all local, state, and federal laws.
- Maintain academic honesty and integrity.
- Comply with all ethical and professional standards applicable to their program of study.
- Contribute actively to the process of learning, including complying with attendance or participation requirements, completing assignments, and preparing for class.
- Conduct themselves in an ethical, professional, and civil manner.
- Demonstrate respect for the rights of others.
- Regularly monitor their student accounts.
Unauthorized Entry to University Facilities
Forcible or unauthorized entry into any building, facility, room, office, or container (file cabinet, desk drawer, etc.) at the university is prohibited.
The presence of weapons on campus poses an unacceptable risk to the health and safety of all members and guests of Adler University community. The storage, possession, or use of firearms, fireworks, explosives, or weapons of any kind, including replicas or facsimiles, anywhere on campus is prohibited. This prohibition applies to all students, employees, independent contractors, and visitors, including those who have a valid permit to carry a concealed weapon. Propellant sprays used for personal protection and self-defense purposes are allowed. Students who are deputized law enforcement officers and are legally qualified to carry firearms may do so while on-campus as long as they are carrying all necessary identification to do so. However, all weapons must be concealed. Absent law enforcement status, no concealed weapons are permitted on campus pursuant to 430ILCS, effective January 1, 2014.
Under 720 Illinois Compiled Statutes 5/21-6, a weapon is defined as “a handgun, sawed-off shotgun, sawed-off rifle, any other firearm small enough to be concealed upon the person, semiautomatic firearm, or machine gun…any other rifle, shotgun, spring gun, other firearm, stun gun or taser as defined in paragraph (a) of Section 24-1 of this Code, knife with a blade of at least 3 inches in length, dagger, dirk, switchblade knife, stiletto, ax, hatchet, or other deadly or dangerous weapon or instrument of like character…a bludgeon, black-jack, slingshot, sand-bag, sand-club, metal knuckles, billy or other dangerous weapon of like character.”